The Bid Writers Guide to
As a professional bid writer I spend my life shredding Invitation to Tender (ITT) documents and Pre-Qualification Questionnaires (PQQ) for my clients. If you are a bid writer or the person in your organisation responsible for writing the bid or completing the PQQ, you have come to the right place. My blog is full of helpful tips and advice on bid writing.
What is an ITT? The ITT or Invitation to Tender is the name of the official tender documentation (written by procurement). The ITT sets out the rules of the tender process.
The Invitation to Tender (ITT) includes:
- a glossary of terms and acronyms for example: MEAT - Most Economically Advantageous Tender,
- a specification,
- a contract,
- a pricing schedule,
- a response document,
- a Selection Questionnaire,
This is an example list of the basic elements of an ITT which vary between government departments, councils, private sector organisations, public sector organisations and buyers. There can be many more documents to read through, complete and return.
The ITT provides information on how to structure your bid. This may include the use of an e-tendering portal. You will be provided with the tender submission date and details of how the tender will be evaluated. A specification will be included detailing the standards of acceptable quality. As you write your bid it is useful to refer back to the specification to ensure your tender response is aligned to the quality standards.
The Crown Commercial Service replaced the PQQ with the Standard Selection Questionnaire (SQ) in 2016. Organisations must pass the questionnaire to be in with a chance of winning the contract. A copy of the contract will be included with the ITT.
Bid writing is complicated so why not hire the services of a professional bid writer to do all the hard work for you? Find out more about Naomi and how Naomi's freelance bid writing work, then give Naomi a call