Public Procurement - Helping You To Win Tenders

Welcome to Naomi Clews Consultancy, helping good businesses thrive. Are you looking for a writer? Professional help for public procurement? STOP! You need more than a writer. As your public procurement experts, we have extensive knowledge of public procurement processes (over 15 years), unique insights and persuasive writing skills. If you think tenders are impossible to win, our bid writing service, imparts the words to wow, creates trust and authority. 

In our experience, organisations who keep their bid writing in-house, better protect their intellectual property and safeguard their competitive advantage. Our approach, as public procurement tendering experts, is to work with you, your bid writers and your subject matter experts to craft winning strategies for business growth. 

As an open, honest and trustworthy procurement consultancy, it is in our nature to be as transparent as possible with our customers about their chances of tender success. This starts by checking you meet the basic requirements of the tender. For example, can you evidence the required minimum turnover in your company accounts? Can you evidence experience of delivering a similar contract to the required contract value? If not, your bid will be automatically disqualified from the tender process. 
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​To help you avoid this and other tendering pitfalls we've provided you with a comprehensive guide and list of Frequently Asked Questions about working with bid writers and how to buy tender writing services. 

What is a public procurement tender? 
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A tender is an invitation to offer a price for the provision of a specified quantity or quality of goods, services and/or works to an organisation. The tendering process is used extensively by the UK Government to prove Value for Money.  ​

What is a bid writer? 
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A  bid writer is a person who is skilled in responding to public sector tenders. The tender writer must communicate why their products or services are better than their competitors in a concise and succinct way. 

What are the top 5 questions to ask a bid writer?
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​1.  Are you available? 
2.  Do you have previous experience? 
3.  What is your success rate? 
4.  Do you write bids for my competitors? 
5.  How much do you charge? 

What is bid writing? 
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Tender Writer

Bid writing is a competitive business, with winners and losers, requiring tactics, strategy and skill. Writing an effective, concise, tender response is tricky. There is a fine line between hyperbole and a compelling read. Knowing, how much, is too much and when to stop, is the key to award winning bid writing. 

When would I need a bid writer? 
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The top 5 reasons why you would need a bid writer are:

1. Lack of public procurement tender experience 
2. No time or resource available to write a bid
3. It is a must win tender 
4. You keep losing tenders
5. You tried DIY, never again!

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Can I outsource my bid to you?
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​Yes, we will write the bid for you. ​

Is the use of bid writers breaking any rules? 
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Tender Writer

​No, so long as the person writing the bid has no influence over the tender award decision, using a bid writer is no different to asking your accountant or lawyer for help to complete a bid.

You are allowed to share the public procurement tender documents with a bid writer for the purposes of helping you to complete and submit the bid.   

Why have I not heard about this service before?
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Our clients like to keep our existence a secret, we are an invisible cog within their organisation.   

What bid writing services do you offer?
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All our bid writing services aim to reduce the stress associated with responding to public procurement tenders. We offer 3 different levels of bid writing services at 3 different price points:  

Our Platinum Bid Management Service £££ offers:
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1. Explanation of how public procurement tender processes work and what is expected of you.
2. A review of selection criteria and what you are required to provide.
3. Help and guidance on how to navigate tender portals, upload documents and submit a response. 
4. Review of existing responses and suggesting ways to increase your scores. 
5. Interviewing your subject matter experts. 
6. Editing responses (to fit restricted word counts) without losing your key messages and content. 
7. Professional opinion on your policy, procedures and processes 
8. Sorting, references and formats

Our Gold Bid Consultancy Service ££ offers:

1. Review of your existing responses.
2. Writing new responses and
3. Editing of responses. ​

Our Silver Bid Writing Service £ offers:
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1. A review of your existing responses and
2. Suggestions on how to increase your tender scores.  ​

We also provide additional services for a fee such as case studies, project plans, flow charts, implementation plans, polices, procedures. 
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What is your approach to bid writing? 
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Each year, we work in partnership with clients to create unique bids. The benefits of using our company for your public procurement tender writing is the retention of knowledge within your organisation. We challenge you to approach bid writing differently and share our top tips on how to achieve higher tender scores and the pitfalls to avoid. This means your existing staff benefit from our experience and insights during the bid writing process. ​

What makes you different? 
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​We are public procurement professionals and we are a values based business. We work with organisations who share our values and value our work. We work with our clients and their bid teams to create winning strategies for business growth. It is a winning combination that has resulted in 100% tender scores. 

A long term client recently told Naomi that the best thing they ever did for their business was to hire Naomi Clews Consultancy to write their public procurement bids. Now that's a testimony to the impact we have on our clients fortunes.

​We worked with a Birmingham start up to help them through their first ever framework audit and wrote two public procurement bids for them. They are now on every NHS recruitment framework in England. All the barriers to entry are gone and we know their growth will be immense. 

Another of our clients recently said they will never write a tender bid again, we are the only people they will trust with their tenders.

​This is what we do. We are passionate about helping good businesses grow and love working with motivated business owners.

As small business owners ourselves, we completely understand the challenges you face when responding to public procurement tenders. 

We created Naomi Clews Consultancy to promote meritocracy - a level playing field for all. However, it's not just small businesses who experience barriers, large businesses encounter barriers too when bidding for public procurement tenders.

Do your clients recommend you? 

​Yes, the majority of our business comes through referrals and word of mouth. We write bids for multi-nationals, small & medium enterprises and owner managed businesses. We work with all organisations to increase their chances of winning more bids, proposals and tenders. ​​

​Below is a selection of client testimonials we have received from our happy customers. 

"THANK YOU FOR OUR FIRST WIN IN OVER FOUR YEARS!" 
OWNER MANAGED Agency BUSINESS- LOCAL AUTHORITY TENDER BIRMINGHAM 

'THANKS FOR ALL YOUR HELP AND HARD WORK TO GET US THE SCORES WE WANTED, WE ARE DELIGHTED!' 
​OWNER MANAGED Recruitment BUSINESS- ESPO FRAMEWORK - BIRMINGHAM ​

"HOLY MOLY! WE'VE ONLY GONE AND DONE IT!" 
BID MANAGER - Legal TENDER - LONDON  

​"NAOMI CLEWS CONSULTANCY HAS PROVIDED MORE THAN A FEW 'LIGHTBULB' MOMENTS" 
CEO - NHS HEALTHCARE HOME DELIVERY Services - LONDON ​ 

Do you specialise in a sector?    
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Yes, we specialise in Government and public procurement bid and tender writing.  

What tenders do you write? 
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We write all UK public procurement bids and tenders: 

• Invitation To Tender 
• Selection Questionnaire
• Pre-Qualification Questionnaire 
• Request For Information
• Request For Tender 
• Dynamic Purchasing System 
• Mini Competition

Do you write private sector bids? 
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No, we do not write private sector bids. 

Do you write grant applications? 

No, we do not write grant applications. 

What do you need from me? 
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When we work with you we require information about your business, examples include:
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• previous tender responses,
• policies,
• procedures,
• accreditations   

We also need to know who is leading the bid for your organisation and their contact details. We provide you with a comprehensive list of requirements when you instruct us to start work on your bid.  

How much time do you need to write a bid? 
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On average, it takes up to 60 hours to complete the bid writing process. However, every public procurement tender process is different so the 60 hours is only an estimate. How long it takes to write a bid is dependent on the complexity of the tender and the skills, knowledge and subject matter expertise required to work on your bid. ​

How much do bid writers charge?  

How much does bid writing Cost?

You can expect to pay anywhere between £400 and £700 a day for a professionally written bid. Based on a 7.5 hour day, 60 hours work will mean the cost of writing a bid is between £3,000 and £5,600. Bid writing companies may charge a blended rate.This means there is a team of people with various levels of skill, experience and abilities working on your bid. For example, a newly qualified graduate writes the majority of the bid with input from a subject matter expert, providing a cost effective way of training new recruits.    

What previous tender experience do you have? 
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15 years Government tendering experience, 4 years running a successful public procurement consultancy, winning bids for clients. 

Will you share your client list with me? 
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No, our client list is private and confidential. 

Will you sign an NDA? 
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Yes, we sign two way NDA's.

What is your success rate? 
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On average, we maintain a win rate of over 80% 

Is there a no win no fee policy? 
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No, there are no guarantees a bid will win. For example, the buyer can terminate the procurement process without reason and decide not to award a contract or they can re-run the tender process at a later date. We have still completed the bid writing work and provided you with content you can re-purpose.  

​Is there a money back guarantee?
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Yes, we guarantee if we've made a mistake we will refund 100% of your money AND we will write your next bid for FREE. 

Do you offer success bonuses? 
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Sometimes, but it depends on the circumstances. 

Do you provide work by the hour?
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No, we do not provide work by the hour.

Are your quotes free?
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Yes, we provide free quotes. 

​Are there any upfront fees?  
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Yes, we charge a 50% fee before we start work with the balance payable upon completion. 

Do you write for my direct competitors? 
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No, if we write bids for your direct competitor, we won't write a bid for you. 

Do you have a Code of Conduct?  
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Yes, we follow our Chartered Institutes Code of Conduct. 

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Do I need to register for the tender? 
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Yes, you need to register your interest in the tender. 

​Do I need to read the tender documents? 

Yes, you are required to sign a declaration stating that you have read the tender documents and you agree to the terms and conditions of the contract, if you are successful. 

Do I need to share my tender documents with you? 
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Yes, you need to provide copies of the tender documents. 

Will you help me with pricing? 
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No, we require clients to complete their own pricing documents.  

Can you guarantee my bid will win? 
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No, there is no ethical way to guarantee a bid will win. 

Am I guaranteed to receive business by winning a framework or a place on a DPS? 

No, winning a place on a framework agreement or a DPS is not a guarantee of business, this is always clearly stated in the tender documents. However, a sole supplier framework agreement is a guarantee of business. 

Will you submit my bid for me? 
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No, we require clients to submit their own bids for the contract award to be valid. 

Will you help me with the tender portal? 
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Yes, we have extensive experience of navigating tender portals. 

Who will write my bid? 
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We will inform you who your tender writer is before you decide to proceed. 

Do you need to meet my tender team? 
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No, we've achieved the same levels of service working both remotely and working at client premises. 

Will you work from my premises? 
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No, we love working with our clients but due to the Coronavirus Covid-19 we have taken the decision to only offer remote bid writing services. We will review this policy in April 2021. 

Can I work with you before the tender is released? 
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Yes, we provide tender review services to advise how to improve your bid responses.  

Will my bid be unique? 

Yes, we write bids tailored to each and every client.  

Where are you based? 
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We are a UK based procurement consultancy, all our consultants are UK based. 

Are you available? 

We are generally booked up months in advance to write tenders for our clients. If you would like to discuss a future tender in 2021 and join our waiting list, please get in touch. 

​Would you recommend bid writing as a good career for a young person. 

No, we strongly believe AI will replace bid writers within a decade. A better career for a young person would be to develop the AI. 

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