A copy of the Standard Selection Questionnaire (SQ) can be found here
What is a PQQ Standard Selection Questionnaire?
The Standard Selection Questionnaire (SQ) replaced the Pre-Qualification Questionnaire (PQQ) in 2016. The acronym for the Standard Selection Questionnaire is SQ.
The benefit for bidders is UK buyers must not amendPart 1 and Part 2 of the Selection Questionnaire but may exclude questions deemed irrelevant to the procurement exercise and replace them with more relevant questions in Part 3 only.
As part 1 and part 2 of the Selection Questionnaire cannot be amended, bidders need only complete a selection questionnaire ONCE, this saves bidders time and money. It is very simple to complete the Selection Questionnaire yourself and you should complete the Selection Questionnaire yourself, unless you want to risk being disqualified from the tender process. The Crown Commercial Service are clamping down on suppliers who do not write their own Selection Questionnaires.
The Selection Questionnaire provides the deal breakers, the pass / fail questions the buyer uses to determine if the bid will progress to the next stage of the tender process. In the case of the 'Open' procedure (both the Selection Questionnaire and the Invitation to Tender/ Request For Proposal are sent to bidders at the same time), if the bid is rejected based on the information contained within the Selection Questionnaire, the subsequent tender response and pricing will not be scored and the bidder will have no further involvement in the bid process.
Part 3 questions should directly relate to the subject matter of the tender and may require bidders to demonstrate their skills and previous experience
What information does the Standard Selection Questionnaire ask for?
The Selection Questionnaire includes the following ‘Lawful’ pass / fail criteria: Mandatory and Discretionary Exclusion Criteria: convictions for bribery, corruption, terrorism, fraud and money laundering, insolvency, conflicts of interest, misrepresentation.
Financial Standing: 2/3 years financial accounts and the ability to pass a credit check or other form of evidence e.g. balance sheets, bank reference, guarantor etc.
Previous Experience: references evidencing a minimum number of hours, days or contracts through a performance certificate, signed and verified by the customer whom received the service.
Insurance: common insurance levels are £5 million employee liability, £5 million professional/ product liability and £5 million public liability. There are instances where insurance levels may be higher.
What should my bid library include?
Every company should have a 'Bid Library' which is a central store for your company information required to complete a Selection Questionnaire (SQ). Creating a 'Bid Library' is really easy, if you already have all the information to hand. A 'Bid Library' should contain:
company incorporation certificate
company VAT certificate
company insurance certificates
parent company details
key sub-contractor information
company case studies
key employee biography
How do I submit my completed Selection Questionnaire?
The buyer will tell you how and when to submit your Selection Questionnaire. This may be by return email or via a tender portal. It is important to establish how you are required to return your Selection Questionnaire, otherwise if you miss the deadline, all your hard work will be wasted.
The submission of the tender response can be the most stressful part of the entire tender process. You may be tempted by the services of a bid writing company who take the whole bid writing process off your hands. Government buyers are taking steps against companies who write selection questionnaires for their clients. I always ensure my clients take ownership of their selection questionnaire by completing them and by submitting their own tender bid responses.
We strive to raise standards and uphold the principals of procurement law. For this reason we will not write a PQQ, Selection Questionnaire for you, nor will we submit your tender bid response for you. As procurement experts we consider these two activities to be in conflict with procurement law and potential grounds for disqualification.
Instead we prefer to coach our clients on the information they need to provide to complete the selection questionnaire and show them how to upload and submit their own tender bid response. Clients are often amazed how simple these two activities are, when they have an experienced procurement expert by their side, guiding them through the process.